Apc BIOM34-EC User Manual download pdf (Page 15)

3.6.2 Switch User Identity -- To switch identities at any time,

right-click the OmniPass system tray icon and click Switch

User Identity from the submenu. The Switch Identity dialog

will appear. Select the desired identity and then click OK.

3.7 Identities and Password Management

On the Manage Passwords interface of the Vault Management tab

of the OmniPass Control Center, there is a pull-down selection

box labeled, Identity. This field lets you choose which identity

you are managing passwords for. When you select an identity

here, only those password protected dialogs that are associated

with that identity are shown. You can perform all the functions

explained in Chapter 3.5 Password Management.

Chapter 4. File and Folder Locking

(File Encryption)

To protect yourself from theft or unauthorized viewing of

sensitive material, OmniPass allows you to securely lock files

or entire folders on your machine. These files are locked with

a method called encryption, in which the data are converted to

a form that unauthorized users cannot read. Once encrypted,

the files can only be unlocked, or decrypted with your master

password or enrolled hardware security device.

OmniPass encrypted files will have the extension ".opf". You

can always search your hard drive for *.opf to find all OmniPass

encrypted files. We recommend that you dedicate a new folder

in which to put all your OmniPass encrypted files. OmniPass

encrypted folders take the name of the original folder but end

in ".opx".

4.1 Encrypting Files or Folders

To encrypt a file or folder, right-click the file or folder that you

would like to prevent unauthorized access to. Click OmniPass

Encrypt File(s) in the contextual menu. OmniPass will prompt

you to authenticate.

If a folder containing multiple files is encrypted, a window will

appear with a list of the files in the folder and their encryption

status. Click OK when encryption is complete.

There are certain folders that cannot be encrypted because it

would have a negative impact on your system and your installed

programs. The contents of C:\Windows and C:\Program Files

cannot be encrypted, nor can the folder where OmniPass is

installed be encrypted.

4.2 Decrypting File or Folders

To decrypt a file or folder, right-click the file or folder to which

you would like to regain normal access. Click OmniPass Decrypt

File(s) from the contextual menu. OmniPass will prompt you to

authenticate. OmniPass Decrypt File(s) will not be available if the

files are already encrypted, or if they are system files, unable to

be encrypted.

Other ways to decrypt files are to right-click them and select

Open, or double-click the files. Both of these actions will cause

OmniPass to prompt you to authenticate. They will remain

decrypted unless you decide to encrypt them again.

If you encrypt a folder containing multiple files, all the contained

files will be encrypted. Files you copy or move to the encrypted

folder will also be encrypted. You can open and edit the contents

of these files, and so long as they stay in the encrypted folder,

when you close and save these files they will automatically be

encrypted. To decrypt a file contained in an encrypted folder

right-click it and select Decrypt To…; select a location to which

the decrypted file will be saved and click OK. A copy of the file

will be decrypted to the target directory. The original encrypted

file will remain in the encrypted folder.

4.3 OmniPass Encrypted File Sharing

Once you have encrypted a file or folder, you have prevented

anyone from viewing the contents without first decrypting

the file or folder. OmniPass allows you to selectively share

your encrypted files with other enrolled OmniPass users.

To share an encrypted file or folder with another OmniPass

user, right-click the encrypted resource and select OmniPass

Sharing… from the contextual menu. OmniPass will prompt

you to authenticate.

Upon successful authentication, the OmniPass Encrypted File

Sharing dialog automatically opens (see Figure 37). Select the

OmniPass user with whom you want to share this encrypted

file or folder. Click Add User(s), and click OK. The encrypted

resource has been shared.

NOTE: Sharing an OmniPass encrypted file effectively gives full

control of the shared resource to whomever you shared it with.

The users with whom you share these files can open, copy,

delete, and modify all files you share. They can also remove you

from the list of authorized OmniPass users, effectively taking

control of the encrypted resource away from you.

4.4 Encrypted Files

Files that are encrypted by OmniPass have a new icon. These

files cannot be accessed until they are decrypted. Icons of

encrypted folders are also updated with a lock graphic

4.5 A Special Warning for those who Encrypt …

If you are reading this then you are taking steps to safeguard

your information. You will probably start encrypting your

files with OmniPass soon (if you haven't already). IMMEDIATELY

export your current user profile (the one you have used and

are going to use to encrypt) and save it on SEVERAL floppy

disks and perhaps some places on your hard disk. Email it to

yourself and save it in your Inbox.

If your system crashes (or you mistakenly remove or overwrite

OmniPass), and you do not have the OmniPass user profile

that encrypted all you archived data files, THEN YOU WILL

LOSE THAT DATA.

Creating another OmniPass user with the same name and

password and settings will not do. It will not be the same user

profile that you created before.

Part 3. Configure

If Part 2 could be viewed as a "Getting Started Guide" then this

part can be viewed as an "Administrators' Guide". This part

will give an overview of both the Export/Import function and

the OmniPass Control Center. Much of what is discussed in

this part could be considered customization of OmniPass.

Customizations can be made on a per-user basis, or globally.

Authentication rules will be discussed; in OmniPass,

authentication rules can be configured so as to require very

stringent levels of authentication (Multi-Factor Authentication

Chapter 5. Exporting and Importing Users

Using the OmniPass Control Center, you can export and import

users in and out of OmniPass. The export process backs up all

remembered sites, credentials, and any enrolled fingerprints

for an OmniPass user. All OmniPass data for a user is backed

up to a single encrypted database file. During the import

process, the Windows login of the exported user is required.

If the proper credentials cannot be supplied, the user profile

will not be imported.

NOTE: You can, and should periodically export your user

profile and store it in a safe place (e.g. on several floppies).

Should anything happen to your system, you can import your

OmniPass profile on your new system and have all your

remembered sites, custom OmniPass settings, and enrolled

fingerprints instantly. You would even be able to decrypt files

that you had encrypted with that user profile (see 4.5).

5.1 Exporting an OmniPass User Profile

To export an OmniPass user open the OmniPass Control Center,

and click Import/Export User under Manage Users.

Click Exports an OmniPass user profile. OmniPass will prompt you

to authenticate. Upon successfully authentication, you must

name the OmniPass user profile and decide where to save it.

An .opi file is generated, and you should store a copy of it in a

safe place.

M.17

Biometric Password Managers

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